Fiscal Year End 2020 OTM Deadlines

Credit Vouchers (Cash Receipts)

The Cash Receipts Office (CRO), will accept check deposits with associated credit vouchers that are mailed to 1033 Massachusetts Avenue, 2^nd floor, Cambridge MA 02138, until 5:00 p.m. on Thursday June 25^th. 

Cash must be deposited directly at the bank; do not send cash in mail. See following section for details on making deposits directly at the bank.

Please note: Due to uncertainty on delivery times and frequency related to inter-office mail and USPS the Cash Receipts Office recommends that you make deposits directly to the bank and email the credit voucher & validated deposit receipt to allow sufficient time to reach our office before the designated cut off times.

Credit Vouchers (Validated Deposit Slips)

All deposits made directly at any Bank of America branch prior to Friday June 18^th must have the associate credit voucher and validated deposit receipt emailed to CRO at cash_receipts@harvard.edu  by Friday, June 19^th . Instruction on how to make the deposit can be found at  https://otm.finance.harvard.edu/cash-receipts-0

In order to allow for sufficient processing time in FY2020, the credit voucher associated with the validated deposit ticket for bank deposits made between June 19^th and June 26^th must be emailed to the Cash Receipts Office by 12 p.m. on Tuesday June 30^th in order for the income to be recognized in FY2020.

Massachusetts Taxable Sales Deposits

All Massachusetts Taxable Sales forms with a validated bank deposit ticket for deposits made through Thursday, June 18^th must be emailed to Cash Receipts at  cash_receipts@harvard.edu by Friday June 19^th.

In order to allow for sufficient processing time in FY2020, the deposit form and validated deposit tickets for all deposits made between Friday, June 19^th and Friday, June 26^th must be emailed to the  Cash Receipts Office at cash_receipts@harvard.edu by 12 p.m. on Tuesday, June 30^th in order to recognize the income in FY2020.

NOTE: Deposit forms and validated deposited tickets received on July 1^st that are dated prior to June 19^th   may be at risk of not getting processed in FY2020. It is important that you deliver the deposit forms in a timely manner and do not hold on to them or deliver them in bulk. 

Foreign Check Deposits on Credit Vouchers

Credit vouchers accompanied by foreign checks that need to be sent to the bank for collection should be submitted to the Cash Receipts Office, 1033 Massachusetts Avenue 2^nd floor, immediately upon receipt but no later than 5 p.m. on Thursday, June 25^th.  Because each bank and country's collection times and processes are different, we cannot guarantee that we will receive credit from the bank for these checks before June 30^th.

In spite of the preceding statement, Bank of America is contractually obligated to issue provisional credit on most common foreign currencies and checks.  The Cash Receipts office is subsequently able to process the credit voucher in a timely manner and the school will recognize the income in FY2020.

Voided Checks

All checks that need to be voided and re-deposited must be received by Cash Management, 1033 Massachusetts Avenue, 2^nd Floor, by 12 p.m. Friday, June 12^th in order for the credit to be included in FY2020.

Stopped Checks

All checks that need to be stopped and re-deposited must be received by Cash Management, 1033 Massachusetts Avenue, 2^nd Floor, by 12 p.m. Friday, June 12^th` in order for the credit to be included in FY2020.

Escheat Checks

All checks dated in calendar year 2019 that need to be voided, stopped or reissued must be sent to Cash Management, 1033 Massachusetts Avenue, 2^nd Floor, by 5 p.m. on Friday, June 5^th in order for the credit to be included in FY2020.

Foreign Currency Drafts and Wires

Cash Management will process one last batch of foreign currency drafts and wires on Wednesday, June 24^th. These expenses will be included in FY2020.

HCOM Requests for payments to be made in a foreign currency must be entered and approved online and the invoice and a completed bank draft authorization form must be emailed to Cash Management at OTM_WireTransferInquiry@harvard.edu no later than Tuesday, June 23^rd at noon. Instructions can be found at: https://otm.finance.harvard.edu/wire-requests

U.S. Wire Transfers

HCOM wire transfer requests for payments must be entered and approved online in HCOM. The related invoice and a completed wire transfer authorization form must be emailed to Cash Management at OTM_WireTransferInquiry@harvard.edu no later than Wednesday, June 24^th Instructions for emailing wire request can be found at: https://otm.finance.harvard.edu/wire-requests

ACH Payments (Benefits/Tax)

Requests for payments via ACH must be entered and approved online, with related invoices emailed to Cash Management at OTM_WireTransferInquiry@harvard.edu no later than Wednesday, June 24^th at 5 p.m.