Additional Instruction on Depositing Directly to a Bank of America Branch.

In the event that a check is returned from the bank unpaid, the amount of the check will be charged to the coding that your department supplied when they were initially set up to use this process. If you did not supply a coding for CRO to use for returned checks, the coding listed on the original credit voucher will be used. After the return has been processed, you will receive a note from Cash Receipts advising you of the return and an imaged copy (legal document) of the check.

  1. In the event that the distribution code fails validation in Oracle, the preparer of the credit voucher will be notified by a member of the Cash Receipts team requesting the correction. Due to the daily deadline the Cash Receipt teams will need an immediate response.

a) If an immediate correction cannot be made, the Cash Receipts Office will use the Tub’s default coding to replace the invalid distribution string. The preparer will then have until the end of business day to notify Cash Receipts of the correction.

b) If Cash Receipts does not receive a response by the end of day, then the funds in question will remain in the default distribution code and the preparer must process a journal to move the funds to the appropriate account.

2. When the last book of deposit slips is in use, please fill out the Deposit Slip Order form and email it to cash_receipts@harvard.edu immediately to have new ones delivered.

If you need to make a deposit before you receive your deposit slips, please indicate your department name and Org on the deposit slip when preparing the deposit. Attach the validated deposit ticket to the back of the credit voucher and submit to CRO. Please Note: *If the department name(s) and org are not indicated on the deposit slip and/or the corresponding credit voucher is not submitted to CRO, we may be unable to able post income to GL.

Note: Please contact Cash Receipts 6-8332 or cash_receipts@harvard.edu with any questions or concerns regarding this process.