Deposits of US$ checks can be made directly to any Bank of America branch; departments should not deposit foreign checks and/or foreign currency and should contact Cash Receipts for further guidance. Deposit slips are available at the bank branch. The necessary account details for deposit are stated below.
Deposit Slip Instructions:
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Complete deposit slip based on the total amount of cash & checks being deposited
- Bank account for deposit: #000030619535, Account Name: “Harvard University Departmental Account”
- When making deposits, proof of government issued identification is required (i.e., driver’s license, passport, etc.)
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Write your Tub and Org number on the deposit slip (very important step to allow us to identify and post deposits)
- Please make sure to provide the deposit slip receipt to Cash Receipts, to verify that the funds have been deposited as well as the date of deposit.
- Write your contact info on the deposit slip receipt for any follow up questions
Note: Please refer to Bank of America’s Quick Reference Guides to avoid deposit condition fees
Credit Voucher Instructions:
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Complete a credit voucher
- Do not exceed 10 lines of coding and keep description brief
- We will be required to return credit vouchers that exceed the limits noted
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Scan and send credit voucher and the bank validated deposit slip receipt to cash_receipts@harvard.edu
- In subject line, please reference Direct Deposit at Bank and date of receipt
- Please submit each validated deposit receipt with credit voucher in one single PDF per deposit in a non-password protected PDF file to allow for edits as necessary while processing.
- Credit Vouchers are to be sent via email, do not send a hard copy via interoffice mail. Contact Cash Receipts if you are not able to send electronically.
- Without receipt of the bank validated deposit receipt, it may delay recording of your deposit
- Direct deposit credit vouchers and taxable sales credit vouchers should be submitted in separate emails.
Review additional instructions on depositing directly to a Bank of America Branch.